Board meeting 30/11/2018
* Present: Arnaud, Caterina, Chad, Christophe, Christian, Riccardo, Joakim.
* Justeringsperson = Chad
* The minutes of the last board meeting (https://indico.lucas.lu.se/event/1023/) were approved.
* Partikeldagarna 2018:
- SU-ATLAS payment is late and the money has not arrived yet from CERN (15,140 SEK). The SFS had to produce an invoice. That money was taken into account when calculating the balance.
- The balance is again negative. The Swedish Physics Society takes 12% in administration fee for every invoice that they pay. Possibly this is the same issue as last time, but then we thought it was VAT, while it actually was the “overhead”.
- This is fortunately not too bad because, once SU pays their due fee, the section still has a balance of +24,000 SEK. But we need to think about it next year. Live and learn… A complication next year is that we may be together with the Physics Days, so it’s not clear yet how we deal with the fees.
- Why not having a budget through university instead of SFS? We would not pay VAT but we would pay overhead. Is there a legal reason for being bound to SFS? In general, the board is happy to keep the organisation as is.
- The talk from school kids was well received, but only a few students were selected for the CERN two-week stay. There is a framework for virtual visits, we need someone at CERN but ATLAS has such a service: https://atlas-live-virtual-visit.web.cern.ch/atlas-live-virtual-visit/
- We could advertise to Swedish schools, through Fysikaktuellt, a list of schools taking part in Masterclasses, IYPT. Caterina will prepare an email for IYPT and schools. Christian will talk with one of the Fysikaktuellt editors.
- For real CERN visits, the schools are on their own but it would be good to have a Swedish contact person at CERN. Christian will provide a few possible names and for local contacts with schools, we follow up offline and report to the board.
* IPPOG and EPPCN:
- The fee to IPPOG used to be paid by LHCK but VR has removed outreach from their grant so we need to find another source of funding for IPPOG.
- UKÄ (http://english.uka.se/) and UHR (https://www.uhr.se/en/start/) could be a source of funding, according to a VR person, but not sure this is very useful for outreach. Also https://www.nordplusonline.org/eng/News2/CALLS/Call-for-applications-to-Nordplus-2019?
- Another proposal is to fund IPPOG through an increase of the fee of Partikeldagarna (about 400 kr) but travel funds have been cut for several groups.
- Another proposal is to ask Swedish universities to pay the fee as part of their outreach program, with the risk of fluctuations between universities and a lot of efforts. Joakim and Riccardo will take some contacts at SU and Chalmers. If successful, we can iterate at other universities.
* Partikel/fysikdagar 2019:
- There is a proposal to host Fysikdagarna in Linköping in the first week of October and the idea is to have Partikeldagarna (Wednesday 2nd +Thursday 3rd).
- It looks like we get a room and fika on Thursday. What about Wednesday (fika and common dinner) and do we collect a fee?
- Partikeldagarna invited talks on the 3rd in the afternoon and open to other participants.
- At Chalmers, we did not have a fee and people paid for their own dinner. Having a small fee would protect us from bad surprises…
* Funding of travels to international committees:
- A letter was sent to VR and the answer was negative, we need to follow-up.
There are minutes attached to this event.
Show them.
